How to upload your file(s) and why PDF is required for printing.

Understanding the Significance of PDF Format for Printing


PDF is needed for printing because it is a universal file format that can be read by all printers. It also preserves the formatting of your document, so it will look the same when it is printed as it does on your screen.

Here are some of the reasons why PDF is the preferred file format for printing:

  • PDF is a universal file format: PDF files can be opened and viewed on any computer, regardless of the operating system. This makes it easy to share PDF files with others, and it also ensures that your document will be printed correctly on any printer.
  • PDF preserves document formatting: When you save a document as a PDF, the formatting of the document is preserved. This means that your document will look the same when it is printed as it does on your screen. This is important for documents that contain images, tables, or other complex formatting.
  • PDF is a secure file format: PDF files can be password-protected, which helps to protect your document from unauthorized access. This is especially important for documents that contain sensitive information.


For Your information, we routinely review these files to look for typical errors.


1. Missing Bleed:

When preparing a file for printing, it is crucial to include a bleed area. Bleed refers to the extra space around the edges of your design that extends beyond the final trim size. This additional area ensures that there are no white edges or borders after the printing and trimming process. Failing to include bleed can result in unwanted white borders around your printed material, which can make it look unprofessional. Remember to extend your design elements, such as background colors or images, into the bleed area to avoid any issues with missing bleed.


2.Missing Safety:

Safety, also known as the safe zone or margin, is the area within the document that contains all the essential elements of your design. It is important to keep critical text, logos, and important graphics within this safety zone. This ensures that none of the crucial information gets cut off during the trimming process. If your design elements are too close to the trim edge, they may risk being partially or entirely trimmed off, resulting in an undesirable final product. To prevent any loss of vital content, always keep important elements within the designated safety zone.


3. Convert RGB to CMYK:

RGB (Red, Green, Blue) and CMYK (Cyan, Magenta, Yellow, Key/Black) are two different color modes used for digital and print media, respectively. RGB is primarily used for on-screen display, such as websites and electronic devices, while CMYK is the standard color mode for printing. It is crucial to convert your files from RGB to CMYK before sending them for printing. RGB colors often appear brighter and more vibrant on screens, but they can appear dull or different when printed in CMYK. By converting your files to CMYK, you ensure that the printed output matches your intended colors accurately.


4. Wrong Format Size:

Using the correct format size for your printed material is essential to achieve the desired outcome. If your file has the wrong format size, it may result in unwanted cropping or stretching of the content. For example, if you design a flyer with a specific size but submit it in a different size, it could be resized to fit the new dimensions, which may distort your design or make it look unprofessional. Always double-check the required format size for your printing project and adjust your design accordingly to avoid any issues with the final printed result.



Here are some tips on how to upload your file(s) for printing:

  • Make sure your files are in PDF format: As mentioned above, PDF is the preferred file format for printing. If your files are not in PDF format, you can convert them to PDF using a free online converter.
  • Compress your files: If your files are large, you can compress them to reduce their file size. This will make it faster to upload your files and it will also reduce the amount of time it takes to print your documents.
  • Name your files clearly: Give your files clear and descriptive names so that you can easily identify them when you go to print them.
  • Upload your files to a secure server: When you upload your files for printing, make sure that you do so to a secure server. This will help to protect your files from unauthorized access.

I hope this helps!